Selection Process

Application Guidelines:

Applications must be fully completed by everyone aged 18 or over, or considered an adult under state law.
All applicants must plan to reside in the property; guarantors are not accepted.
Acceptance of our rental criteria confirms the applicant’s honesty and accuracy of information; dishonesty will lead to automatic denial. Incomplete information is also grounds for automatic denial.
Unless otherwise stated, a non-refundable $75 application fee is required for background and qualification checks.
Unless authorized by property management, properties cannot remain off the market for more than 14 days.
Unless there’s approval for an extension by the property management due to external hindrances, properties that have been pre-leased shouldn’t be kept off the market for longer than seven days from the date they’re ready.
Leases that have been approved need to be signed within a 24-hour window to avoid potential cancellation. Upon move-in, a non-refundable administrative fee of $100 is required.
All applicants are required to present valid identification. If an applicant is a non-U.S. citizen wishing to lease a home, they may need to offer evidence of their legal residency in the United States for the duration of the lease.
Once an application receives approval, it retains its validity for a span of thirty days. Beyond this timeframe, all applicants are required to submit written consent to undergo further vetting procedures such as credit evaluations, income verification, and reassessment of eligibility for a property managed by aMaxima Realty and Property Management Group, LLC.
Employees of aMaxima Realty and Property Management Group, LLC, along with their cohabiting immediate family members, are ineligible to sign a lease agreement with the same company, aMaxima Realty and Property Management Group, LLC.

Equal Housing Leasing

Committed to both the letter and spirit of all relevant state and federal fair housing legislation, aMaxima Realty, also known as aMaxima Realty and Property Management Group, LLC, prioritizes the establishment of equal housing opportunities for every prospective tenant and resident in our areas of operation. This includes full adherence to the Fair Housing Act (a modification to the Civil Rights Act of 1968) among others. We promote a proactive and inclusive approach to our advertising, marketing, and rental practices that eliminates any impediments to securing or enjoying housing due to one’s race, color, religion, sex, disability, familial status, national origin, or any other classification protected under any pertinent federal, state, or local laws or regulations. Furthermore, in compliance with applicable fair housing laws, aMaxima Realty Homes is dedicated to providing reasonable accommodations for individuals with disabilities.

Resident Qualification Criteria

Applications found to contain misleading or erroneous information might face instant disqualification. Should an applicant compromise the authenticity of their application or associated documents, aMaxima Realty reserves the right to appropriate all submitted deposits and fees as compensation for potential damages.

Standard Occupancy Guideline

The occupancy limit for properties managed by aMaxima Realty is typically set at two individuals per bedroom, along with one extra occupant for the entire property. However, these occupancy guidelines may be subject to variation. For example, an single individual cannot rent a five bedroom home.

Age

All occupants over the age of 18 are required to apply.
Every individual residing in the property, including minors under 18 years of age, needs to be listed in the application.

Credit

Every applicant’s credit history undergoes evaluation through a scoring system to assign an On-site Score to each application. This On-site Score is calculated based on an examination of details derived from each applicant’s consumer credit report, application, and past rental records (where available). These consumer reports might encompass aspects such as payment patterns, bankruptcy filings, the number and kind of accounts, collection actions, outstanding debt, and credit inquiries. Furthermore, the scoring mechanism considers the ratio of income to rent, eviction history, and subprime credit records.
The security deposit an applicant is required to provide is guided by their On-site Score, and an increased security deposit might be necessary for approval depending on the outcome of this score.
Any active bankruptcy proceedings, whether under Chapter 7 or 13, will lead to an immediate rejection of the application.
An aMaxima Realty representative reserves the right to request additional verification from applicants if needed.
Upon successful completion and fulfillment of the credit and rental history screening criteria, the applicant(s) provide their consent for aMaxima Realty and Property Management Group, LLC to conduct a criminal background check as part of the complete examination of the consumer information report.

The applicant gives their agreement to receive SMS text messages from aMaxima Realty, or its representatives, sent to the phone number provided by the applicant. The applicant recognizes that this agreement isn’t a prerequisite for receiving service and that they have the freedom to withdraw consent to receive SMS text messages whenever they choose. The applicant also acknowledges and agrees that any received text messages might be delivered by an automated dialing system. Charges associated with receiving SMS text messages may apply.

Security Deposit

Applicants who receive approval and decide to proceed with a lease agreement will be required to make a security deposit payment.
The amount of the security deposit may fluctuate based on the specific market conditions and the applicant’s On-site Score.

Income

The income requirements for a household are determined by factors such as the prevailing market conditions, the applicant’s On-site Score, and other qualifying elements considered during the application process. The income should ideally be at least 2.5 to 3 times the monthly rent.
For situations where there are over three applicants in a family, only the three top qualifying earnings will be taken into account by the property owner when determining the overall family income.
Applicants are obliged to showcase proof of their earnings for the last four uninterrupted weeks unless a representative from aMaxima Realty instructs differently. The freshest evidence of income should not be older than 15 days from when the application was submitted. Those whose income is received on a monthly schedule must offer income documents spanning a period of three months to ensure a consistent income evaluation. aMaxima Realty has the right to demand additional income proof if the supplied documents don’t meet the necessary standards. Any submission of doctored documents will result in application refusal.
Additional Income Sources: aMaxima Realty recognizes and welcomes diverse forms of supplementary income, including Social Security Benefits, Child Support, Alimony, Disability benefits, Retirement funds, Pensions, VA Benefits, and complete Bank Statements. However, please be advised that any documents submitted with redacted or altered information will be subject to thorough verification procedures to ensure their authenticity.
It is necessary to verify and substantiate all income by providing evidence from the respective income sources. In cases where income cannot be adequately verified, aMaxima Realty reserves the right to request supplementary information at any point for the purpose of income verification. Applicant agrees that scanned copies of paystubs or payment balances aren’t sufficient enough as proof of income.
Applicants who have been extended a job offer or are moving roles within their current employees need to provide an Offer Letter or Transfer Letter. This letter, written on the company’s official letterhead, must verify the specifics of the remuneration and the starting date. The letter needs to bear the signature and date of the person extending the offer.
Evidence of income generation within the state where you intend to rent a property is mandatory. This may encompass various documents such as state taxes displayed on your wage slips, an offer or transfer letter indicating the commencement of a new position in that state, or validation of your status as a remote worker. Please note that these are just examples, and other forms of proof may also be acceptable.
Applicants who submit fraudulent, forged, or otherwise deceptive documents can face rejection, even if the falsification is uncovered post-approval.

Rental History

Prior Evictions, filed or enforced, outstanding debt/judgment to a previous landlord, may result in an automatic denial of the application.
aMaxima Realty may request rental verification if rental history cannot be verified.
Misrepresenting references or presenting non-landlord/owner references will lead to immediate rejection of the application.

Criminal History

Every applicant agrees to a background criminal check.
If the applicant screening reports reveal any criminal involvement linked to weapons, drugs, violent behavior, or any other activity posing a potential danger to the residents, the community, vendors, aMaxima Realty staff, or the physical property, it could lead to application denial. The assessment of the applicant’s criminal history will consider factors such as the nature of the crime, its severity, the context in which it happened, and the duration since the crime took place.
Denied Applicants may dispute any wrongful record claims by contacting On-site.com and following the process as outlined in their action letter.

Pets

Unless aMaxima Realty provides written approval, no more than three (3) pets are allowed in the home.
Applicants are required to pay a non-refundable pet deposit of $500, per each pet; and where applicable, monthly pet rent of $10-$50 per pet in the home.
Unless deemed restricted by local city or county ordinance, pets are allowed.
Dangerous or poisonous animals are not permitted as a pet.
Fish tanks are limited to 20 gallons. No pet fee or pet rent is required for fish.
Assistive Animals for persons with disabilities are not considered to be pets and are not subject to the pet restrictions bestowed in this section.

Vehicles

A maximum of four (4) vehicles are allowed on the Property.
Vehicles should be in working condition and must possess up-to-date and legitimate registration as per the state’s legislation.
Further restrictions from the Homeowners Association (HOA) may influence the number of vehicles, commercial vehicles, and permissible parking areas. If your home falls under an HOA, please refer to the HOA’s restrictive covenants for additional information about vehicle regulations.

Homes with a Pool

aMaxima Realty arranges for a service provider to maintain any home with a pool. This maintenance expense is separate from the monthly rent and is billed to you as an additional item on your account. The pool service is performed weekly to guarantee that the filtration system and chemical balance are properly maintained. It is your responsibility to take care of the pool in between these service appointments. This includes skimming the surface and the bottom of the pool, routinely emptying skimmer baskets, and removing any floating devices or toys after using the pool.

Homeowner’s Association (HOA) – Rules and Regulations

While the landlords cover all HOA fees, if you opt for a home within an HOA jurisdiction, you are obligated to adhere to all HOA rules and regulations. In the event of an HOA rule breach, you will be expected to rectify the situation. If you fail to do so, aMaxima Realty will intervene to resolve the issue, but you will be liable for repaying aMaxima Realty for any associated costs and fines resulting from the HOA violation. For all matters related to the HOA, please get in touch with your Property Manager. To help maintain compliance, request a copy of the HOA rules and regulations.

Renters Insurance

aMaxima Realty mandates tenants to secure renter’s insurance that offers a minimum coverage of $100,000 for Property Loss and Personal Liability. Moreover, “aMaxima Realty and Property Management Group, LLC” must be listed as a “Party of Interest” or “Interested Party” (or equivalent terminology depending on the insurance provider) on the renter’s liability insurance policy. Evidence of this coverage is a prerequisite at the time of lease renewal or when taking possession. Waterbeds are permissible only with proof of insurance paid in full for the lease duration.
If you fail to purchase Renters Insurance or do not go with our Resident Benefit’s Package, you will be charged a monthly non-compliance fee and this fee is NOT a substitute for Renters Insurance.

Denied Applications

In case an application gets rejected, aMaxima Realty or its corresponding agent is obligated to inform the applicant within ten (10) days, or upon the applicant’s written request, stating the reason for the denial.
Should the application be rejected, the applicant(s) agrees to the disclosure of the denial grounds and personal data to all co-applicants. This might encompass aspects such as credit reports, income verification, criminal records, or other adverse reasons that may include personal details.

The Application Does Not Create a Lease

Even when accepted, this application should not be regarded as a lease agreement between the applicant and aMaxima Realty, nor as an offer to lease. It does not establish a landlord/tenant relationship. A lease agreement will only come into effect between an applicant and aMaxima Realty once a fully signed Lease Agreement is in place, contingent on the applicant paying all necessary fees, security deposits, and rent.

If the landlord fails to make the property available for occupancy within ten (10) days from the agreed start date, the tenant has the option to dissolve this lease. This can be done by providing written notice to the landlord before the property is ready for tenant occupancy, following which, the landlord is obliged to refund the security deposit and any rent already paid. The landlord also holds the right to nullify this lease agreement anytime before the tenant takes possession (“Cancellation”). However, the landlord bears no liability for any incidental, actual, or consequential damages to the tenant due to delays in handing over possession or due to Cancellation. Despite this provision, delays not affecting the property’s livability, such as cleaning or preparation work, and minor aesthetic defects, do not entitle the tenant to terminate this lease.
If the resident declines to take possession of the property once it’s made ready by the landlord, the landlord’s responsibilities as per the lease come to an end. The landlord is then entitled to retain the resident’s security deposit, application fee, pre-paid rent, lost rent damages, or any other fees specified herein, along with all other funds collected by the landlord. Acceptance of these funds by the landlord does not relinquish their right to pursue other remedies as per the lease or as provided under state and local laws.